Pricing

Data Collection and Practice Management System

$30.00 USD / Client / Month

Month to month contract

1 Learner minimum

Schedule Demo

Includes:

  • Unlimited users
  • AI-generated session summaries
  • Automates complex Scheduling rules
  • Automates complex Billing rules
  • Authorization Utilization Tracking
  • Revenue Cycle Management
  • Mobile app — online and offline modes
  • Real-time data and graphs
  • Parent access
  • And much more — see full feature list below

Add-on

  • SMS session reminders
  • Box.com integration

Full-Service Insurance Billing

$300 implementation fee

Percentage of Claims Paid

Annual contract

Schedule Demo

Includes:

  • Monthly meeting with USA Billing Rep
  • All Portia Billing Staff are USA based

* Clients who sign up for Full-Service Insurance Billing Services may receive a discount on the monthly fee per client for Portia Software.

Self-Service Medical Insurance Billing

$300 implementation fee

$100 annual fee

Per transaction fee (per claim, eligibility verification)

Schedule Demo

Includes:

  • Month to month contract
  • Designed for ABA clinics with an experienced ABA Biller in-house
  • Upgrade to Full-Service Insurance Billing at any time
  • Connect with Clearinghouse

* Client pays for all Clearinghouse fees

* Currently 50 cents per claim and per eligibility check

Full Software Feature List

All features included with the Data Collection and Practice Management System at $30.00 USD / Client / Month.

  • Unlimited users
  • AI-generated session summaries, fully editable by Therapist and Supervisor
  • Automates complex Scheduling rules
  • Automates complex Billing rules
  • Authorization Utilization Tracking
  • Payroll Reports
  • Revenue Cycle Management
  • Custom Reports
  • Image Library
  • Mobile app has online and offline modes
  • See data and graphs in real time
  • Parent access
  • Intake / Onboarding
  • Portia curriculum (English, Spanish, and French) with over 1,000 programs with full teaching procedures and targets
  • Curriculum bank for your clinic
  • Be payor ready with pre-built Session Note Templates (Tricare, Medicaid, etc.)
  • GPS location tracking optional
Portia is your All-In-One Solution
Data Tracking
Data Tracking
Portia is easy to use with time-saving digital forms—no paper required.
Smart forms track goals, behaviors, and session notes
Graphs of session data provided in real time
Stores robust data to support audits
Built-in checks flag incomplete entries
One Click Claim Submission
Simple Billing
There’s no manual entry with Portia—codes are preloaded.
Automated scrubbing and verification before sending
Smart automation splits and rounds codes as needed
One-click to submit clean, verified claims
Accounts Receivable
Accounts Receivable
Portia makes billing simple—choose what works best for your clinic.
Full-service billing available or manage in-house
100% North American billing team—no outsourcing
Audit-ready documentation included
Denied claims tracked and managed (with Managed Service)
360° Visibility
360° Visibility
Portia lets you see everything so your clinic runs better.
Track client progress and clinic performance from anywhere
No Wi-Fi? No problem—offline data collection keeps sessions running
Get alerts, updates, and messages instantly
Real-time reports for fast, informed decisions
Embedded Curriculum
Smart, Simple Clinical Tools
Simplify your clinic’s day-to-day operations with Portia.
Custom forms for sessions, meetings, assessments, and more
Parent signatures, in-session notes, and follow-ups—all in one place
Centralized, ad-hoc, and mobile scheduling with role-based access
Teaching procedures available during sessions – even offline
Universal Data Collection
Real Results
Clinics that switch to Portia see a measurable impact—fast.
~15+ hours of administrative time saved weekly
87% decrease in documentation errors
Increase in billable hours
Improved staff retention
Unmatched Support
Portia’s support is fast, responsive, and grounded in real clinical experience.
In-platform service desk
Average response time under 4 hours
No extra charges for training or support
100% North American support team
Family-owned business with practicing BCBAs focused on clinical success
Enterprise-Grade Security
Portia keeps your data secure and private—right where it belongs.
HIPAA, FIPA, and HITECH compliant
Country-specific data storage (US data stays in the US, Canadian data in Canada)
Client-controlled access permissions
No data selling or third-party sharing

Please contact us today for a quote for Insurance Billing Services*

* For those clients who bill more than $500,000 per month in Full Service Insurance Billing Services will receive a discount on the monthly fee per client for Practice Management.

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